Better then meetings
🧍 Run stand-up meetings
This smart app is designed to run stand-up meetings with your remote or hybrid team or help you be well-prepared for your classic real-time stand-up meetings.
You can walk through actual tasks from your task management software and categorize them according to classic stand-up meeting categories.
Once you are done, you get a prepared list of tasks that serves as preparation for the stand-up meeting or is a result of the stand-up meeting.
In addition, the smart app will add to the category " What was done yesterday" all tasks that were completed between this stand-up and the previous one.
🆎 Transcribing voice messages and videos into text in a group chat
This smart app transcribes audio and video into text with high accuracy in real-time in a group chats or using Tasks Ninja app in Slack or Telegram.
For example, you can quickly record audio, such as tasks or project details, for your team, even when you’re in a rush or driving.
Alternatively, you may have recorded audio when good ideas suddenly came to mind, and the smart app transcribed your message into text.
Or you can use it in the group chat with the team or friends and get on the fly text from any voice or video message in the same chat.
It is a valuable tool when you need to convert recordings made by you or your team into a text format and then you can add transcribed text to task or to project.
You can use this smart app both individually and together with your team as a collaborative tool.
It supports more than 70 languages, including some of the most widely spoken ones such as English, Spanish, Portuguese, Arabic, Chinese, Hindi, and more.
🌐 Real-time translation of messages in a group chat
This smart app translates text, voice and video messages to picked target language with high accuracy.
This is a great tool for international teams, friends and traveling. It allows you to express your thoughts freely in your native language and communicate without language barriers.
You can use this smart app both together with people in the group chat and individually.
This smart app is very flexible and can be used for many things like work, business, learning, travel, and even for content creation on foreign language.
It supports translation to more than 70 languages, including some of the most widely spoken ones such as English, Spanish, Portuguese, Arabic, Chinese, Hindi, and more.
Ways to prioritise tasks
🚀 Prioritize tasks by the Eisenhower matrix
Prioritize tasks using the Eisenhower Matrix method to bring more clarity to your projects and achieve results in more efficient way.
You can mark your tasks based on their level of importance and urgency. It works as decision-making tool. Once you have prioritized them, the smart app generates a list of your tasks by priorities and sends it to your work chat.
You can use this tool as information source for your team about the priorities related to the current project or scope of work.
⚖️ Prioritize tasks by complexity & duration
This smart app is designed to assist you to group your tasks by complexity and duration.
It can help you start your workday by prioritizing tasks that align with your current level of energy and focus.
You can prepare your workday by grouping your tasks by following categories:
- quick tasks (up to 20 minutes)
- big tasks:
- ✏ routine & simple
- 🔐 complex
- 🔍 new or unusual
- a team effort
- ✅ complete
Once you have grouped them, the smart app generates a list of your tasks by groups and sends it to your work chat.
📊 Prioritize tasks by simple priorities
This smart app is designed to simplify the task prioritization process by setting simple priorities: high, medium, low.
You can review your tasks from your task management software and set priority levels or mark some of them as completed directly in your work chat.
Use this smart app to have a clear understanding of the main priorities in tasks and projects.
📑 Simple sequence of tasks
This smart app is designed to make grouping tasks an easy process. It helps you to mark your tasks from your task management software with the following priority indicators:
- 🚀Super urgent
- First of all
- Second priority
- 🅿️️️ Last priority
- ⏺ Don't do it now
When you mark task is completed in work chat, it will also be marked as completed in your task management software.
🧩 Prioritize your tasks with custom-created priorities
Create your own customized task priorities that fit your work process to run task prioritisation in the most efficient way.
You can create personalized priorities by setting the name and emoji for each priority and run it in your work chat.
The name of priority/category will be reflected on the button's name in the smart app.
By customizing your task prioritization, you can make the process more meaningful by reflecting your workflow, or add a touch of fun to make it more enjoyable.
🆕 Create tasks using any materials in a work chat
This smart app allows you to create a new task in a work chat. Tasks created using this smart app can include text messages, audio files, videos, pictures, and any type of file.
Once you created it in the work chat, it appears in your tasks management software.
This smart app can serve as a collaborative tool and gather materials from different team members in one task. Now, all brainstorming can go straight into the tasks.
You can continue to collaborate with your teammates under the project in the work chat as usual and add their tasks management which is needed for complex projects.
✅ Track progress and identify difficulties
This smart app is designed to track task progress and identify roadblocks for your team using tasks from task management software in your work chat.
This smart app could be configured to send invitation to track progress by the end of the work day for the team member and could be initiated by team member themself.
Every tasks from the task list of team member can be marked by following criteria with option to add notes:
- ✅ Completed
- 🔄 Worked on it
- ⬆ Doing well
- ⬇ Struggling
- ⏺ I'm blocked
- ➡ Skipped (or to skip)
You can use this smart app to track your progress and clarify any obstacles you are facing.
📋 List of completed tasks
This smart app helps to stay well-informed about the scope of completed tasks through reports provided on a daily, weekly, or monthly basis.
These reports are sent directly to your work chat, making it easy for you to stay informed about yours and team's progress.
🧑 Manage tasks priority for your teammates
This smart app helps to manage tasks priorities for team members in work chat using actual tasks from your task management software.
The smart app allows you to assist to team member to prioritize the team member's tasks. You can choose how to prioritize tasks based on prioritization smart apps installed on a team member's side.
Once you have set task priorities for team members, it generates a list of tasks by priorities, and sends it to team member's work chat.
🤝 New task notification
With this smart app your team can stay updated with new tasks created in your task management software through real-time notifications.
The smart app will send notification to a channel or to the chat bot when a newly task is created. The source from which the smart app retrieves new tasks can be flexibly configured.
It's a good idea to create a dedicated work chat specifically for receiving notifications about new tasks.
🔔 Task completion notification
This smart app sends notifications to your work chat whenever tasks are completed, keeping your or your team informed about task completion progress.
Whenever a task is marked as complete the smart app will send a notification immediately.
To optimize these notifications, Tasks Ninja suggests creating a dedicated channel specifically for this completed tasks.
✈️ Approval of vacations and other events
This smart app helps request and approve vacations, sick leaves, days off, and other events for the entire team via a chatbot in Slack.
Every team member can request dates for vacations or days off, and the assigned responsible person can approve them through work chat using this smart app.
You can configure this smart app to choose the type of events, the day limitation for each event type.
This smart app is integrated with Google Calendar, so you can see approval requests and confirmed day-offs, vacations and other info in it.
✈️ Request dates for vacations and other events
This smart app helps request dates for vacations, sick leaves, days off, and other events for the entire team via a chatbot in your work chat.
Every team member can request dates for vacations or days off through work chat using this smart app.
🎉 Happy birthdays and annual events notifications
This smart app keeps you or your team updated on important upcoming events and team member birthdays.
Using the smart app, you can request the exact date of an important event from a team member through work chat.
Once you add the event to your company’s events list, the smart app will send a reminder or a congratulatory message to your group work chat on the event day.
📅 Add scheduled tasks to calendar
This smart app is a simple time-blocking tool that assists you in blocking time for your tasks or meetings based on tasks in your calendar.
With this smart app, you can set it up to automatically add tasks from specific boards and columns to your calendar.
If a task has a date but no specific time, it will be added as an all-day event on your calendar.
But if you specify a time for the task in your task management software, it will sync with your calendar and show up at that time.
You can customize the event’s duration in the smart app’s settings to fit your needs.
🕑 Time tracking reports & notifications
This smart app is integrated with time tracking software such as Time Doctor, and it provides highly configurable reports to your work chat.
It is possible to receive wide variety of reports on daily, weekly and monthly basis to any work chats or directly to your bot.
You can customize the reports according to your team's needs by choosing 5 types of reports grouped by projects and 5 types of reports grouped by users. And you can choose one, multiple or all users or projects for your report.
This smart app creates transparency and clear view on progress and activity for team members, managers and even clients.
⏳ Unforgettable time logging
This smart app helps you to not forget to log time to your task management software and make it easier.
This smart app assists you in time logging process based on your style of work and preferences. Time logging process is arranged by walking through your tasks in the work chat.
There are 4 ways how you can configure suggestions and get assistance in the time logging process:
- Logging based on workday time distribution, for example, 8 hours per day from Monday to Friday with info how much time left to log
- Time logging with suggestions based on your third-party time tracking software
- Open logging with limits
- Open logging without any limits
And there are many more preferences which you can pick to make time logging process easier and do not forget to do it.