Become a Tasks Ninja and increase your productivity

🧍 Run stand-up meetings

This smart app is designed to run stand-up meetings with your remote or hybrid team or help you be well-prepared for your classic real-time stand-up meetings.

You can walk through actual tasks from your task management software and categorize them according to classic stand-up meeting categories.

Once you are done, you get a prepared list of tasks that serves as preparation for the stand-up meeting or is a result of the stand-up meeting.

In addition, the smart app will add to the category "✅ What was done yesterday" all tasks that were completed between this stand-up and the previous one.

🚀 Prioritize tasks by the Eisenhower matrix

Prioritize tasks using the Eisenhower Matrix method to bring more clarity to your projects and achieve results in more efficient way.

You can mark your tasks based on their level of importance and urgency. It works as decision-making tool. Once you have prioritized them, the smart app generates a list of your tasks by priorities and sends it to your work chat.

You can use this tool as information source for your team about the priorities related to the current project or scope of work.

⚖️ Prioritize tasks by complexity & duration

This smart app is designed to assist you to group your tasks by complexity and duration.
It can help you start your workday by prioritizing tasks that align with your current level of energy and focus.

You can prepare your workday by grouping your tasks by following categories:

• 1️⃣ quick tasks (up to 20 minutes)
• 2️⃣ big tasks:
  • ✏️ routine & simple
  • 🔐 complex
  • 🔍 new or unusual
• 3️⃣ a team effort
• 4️⃣ delegate
• 5️⃣ postpone
• ✅ complete

Once you have grouped them, the smart app generates a list of your tasks by groups and sends it to your work chat.

📊 Prioritize tasks by simple priorities

This smart app is designed to simplify the task prioritization process by setting simple priorities: high, medium, low.

You can review your tasks from your task management software and set priority levels or mark some of them as completed directly in your work chat.

Use this smart app to have a clear understanding of the main priorities in tasks and projects.

📑 Mark your tasks with the priority indicators

This smart app is designed to make grouping tasks an easy process. It helps you to mark your tasks from your task management software with the following priority indicators:

• 🚀Super urgent
• 1️⃣ First of all
• 2️⃣ Second priority
• 🅿️️️ Last priority
• ⏺ Don't do it now

When you mark task is completed in work chat, it will also be marked as completed in your task management software.

🧩 Prioritize your tasks with custom-created priorities

Create your own customized task priorities that fit your work process to run task prioritisation in the most efficient way.

You can create personalized priorities by setting the name and emoji for each priority and run it in your work chat.

The name of priority/category will be reflected on the button's name in the smart app.

By customizing your task prioritization, you can make the process more meaningful by reflecting your workflow, or add a touch of fun to make it more enjoyable.

✅ Track progress and identify difficulties

This smart app is designed to track task progress and identify roadblocks for your team using tasks from task management software in your work chat.

The smart app could be configured to send invitation to track progress by the end of the work day for the team member and could be initiated by team member themself.

Every tasks from the task list of team member can be marked by following criteria with option to add notes:

• ✅ Completed
• 🔄 Worked on it
  • ⬆️ Doing well
  • ⬇️ Struggling
  • ⏺ I'm blocked
• ➡️ Skipped (or to skip)

You can use this smart app to track your progress and clarify any obstacles you are facing.

🔄 List of completed tasks

This smart app helps to stay well-informed about the scope of completed tasks through reports provided on a daily, weekly, or monthly basis.

These reports are sent directly to your work chat, making it easy for you to stay informed about yours and team's progress.

🤝 New task notification

With this smart app your team can stay updated with new tasks created in your task management software through real-time notifications.

The smart app will send notification to a channel or to the chat bot when a newly task is created. The source from which the smart app retrieves new tasks can be flexibly configured.

It's a good idea to create a dedicated work chat specifically for receiving notifications about new tasks.

🔔 Task completion notification

This smart app sends notifications to your work chat whenever tasks are completed, keeping your or your team informed about task completion progress.

Whenever a task is marked as complete the smart app will send a notification immediately.

To optimize these notifications, Tasks Ninja suggests creating a dedicated channel specifically for this completed tasks.

🔄 The approval process of the completed tasks of your teammates

This smart app assists in the approval process of the completed tasks.

You can configure in smart app which tasks you want to approve. When you assigned as collaborator in task and the task is marked complete then you receive approval request for this task. The approval process have 3 options:

• ✅ Approve
• ✏️ Revice
• ↩️ Reject

For each task you can add a comment with feedback.
The result of approval with optional feedback is sending back to the person who completed the task.

And all tasks for approval is gathering in smart app. So beside real-time approval notification you can approve it anytime.

🧑 Manage tasks priority for your teammates

This smart app helps to manage tasks priorities for team members in work chat using actual tasks from your task management software.

The smart app allows you to assist to team member to prioritize the team member's tasks. You can choose how to prioritize tasks based on prioritization smart apps installed on a team member's side.

Once you have set task priorities for team members, it generates a list of tasks by priorities, and sends it to team member's work chat.

🎉 Happy birthdays and annual events notifications

This smart app keeps you or your team updated on important upcoming events and team member birthdays.

Using the smart app, you can request the exact date of an important event from a team member through work chat.

Once you add the event to your company’s events list, the smart app will send a reminder or a congratulatory message to your group work chat on the event day.

✈️ Approval of vacations and other events

This smart app helps request and approve vacations, sick leaves, days off, and other events for the entire team via a chatbot in Slack.

Every team member can request dates for vacations or days off, and the assigned responsible person can approve them through work chat using this smart app.

You can configure this smart app to choose the type of events, the day limitation for each event type.

This smart app is integrated with Google Calendar, so you can see approval requests and confirmed day-offs, vacations and other info in it.

🕑 Time tracking reports & notifications

This smart app is integrated with time tracking software such as Time Doctor (classic and version 2), and it provides highly configurable reports to your work chat.

It is possible to receive wide variety of reports on daily, weekly and monthly basis to any work chats or directly to your bot.

You can customize the reports according to your team's needs by choosing 5 types of reports grouped by projects and 5 types of reports grouped by users. And you can choose one, multiple or all users or projects for your report.

This smart app creates transparency and clear view on progress and activity for team members, managers and even clients.

⏳ Unforgettable time logging

This smart app helps you to not forget to log time to your task management software and make it easier.

This smart app assists you in time logging process based on your style of work and preferences. Time logging process is arranged by walking through your tasks in the work chat.

There are 4 ways how you can configure suggestions and get assistance in the time logging process:

• Logging based on workday time distribution, for example, 8 hours per day from Monday to Friday with info how much time left to log
• Time logging with suggestions based on your third-party time tracking software
• Open logging with limits
• Open logging without any limits

And there are many more preferences which you can pick to make time logging process easier and do not forget to do it.

🆕 Create tasks using any materials in a work chat

This smart app allows you to create a new task in a work chat. Tasks created using this smart app can include text messages, audio files, videos, pictures, and any type of file.

Once you created it in the work chat, it appears in your tasks management software.

This smart app can serve as a collaborative tool and gather materials from different team members in one task. Now, all brainstorming can go straight into the tasks.

You can continue to collaborate with your teammates under the project in the work chat as usual and add their tasks management which is needed for complex projects.